You booked the boat. We handle everything that happens on it. From gangway florals to the captain's horn cue — three hours before your first guest arrives until the last light fades.
Maya & Daniel
The Adriana — Hudson River Sloop
Cherry blossoms on the bow, soft morning light
Nobody coordinated the florist's dock pass.
The floral team was driving from Connecticut with six arrangements and a van full of cherry blossom branches. The marina's security gate required a pre-approved vendor list. Nobody had submitted it.
We were at the dock at 6:47 a.m.
Helm arrived before the florist, briefed the marina harbormaster, secured the dock pass, and staged all six arrangements in the salon before the catering crew even unloaded. The couple never knew there was a gap.
"The bow looked like it had always been this way."
Maya stepped aboard and gasped. Cherry blossoms arched over the gangway, the morning light catching every petal. She turned to Daniel and said she couldn't imagine it any other way.
Priya & James
The Meridian — 85ft Harbor Cruiser
Golden hour ceremony, gradient sky behind the officiant
The tide window for the ceremony photo was 7 minutes.
The photographer had scouted a position at the stern where the skyline, the light, and the wake would align — but only during a 7-minute window as the vessel rounded the harbor point. The ceremony was running 12 minutes late.
We orchestrated a 4-minute compression.
Helm worked with the officiant to shorten the reading, cued the captain to hold speed, and positioned the photographer's second shooter at the bow. The couple reached the stern at 7:24 p.m. — the golden window opened at 7:22.
"The sky looked painted behind them."
The photograph exists. Coral and amber, the skyline in silhouette, Priya and James mid-first-kiss with the wake spreading behind them. Their photographer calls it the best frame of his career.
Claire & Thomas
The Harbormist — Vintage Motor Yacht
Amber lanterns, wool wraps, the skyline in rust and violet
The caterer couldn't find the dock.
The catering company had a new driver. The marina had three access points and only one was cleared for vendor vehicles after 5 p.m. The driver called from the wrong gate with 200 canapés and a 45-minute window before the cocktail hour.
We were on the phone before the driver finished dialing.
Helm had pre-distributed the marina map, gate code, and dock number to every vendor at 48 hours and 24 hours before the event. When the driver called anyway, we had a team member at Gate C in four minutes to escort the van to the correct berth.
"The lanterns looked like they'd always been there."
Sixty amber lanterns hung from the rigging in a pattern Claire had described from a photo on her phone. Thomas saw the deck lit at dusk and went quiet for a moment. "This is exactly it," he said.
Sofia & Marcus
The Crystalline — Superyacht Salon
Enclosed salon sparkling with candlelight, snow through portholes
A maritime noise ordinance threatened to silence the band.
The harbor had a 9 p.m. noise ordinance for vessels under 100ft. The Crystalline was 94ft. The band's set ran until 10:30. Sofia had been planning this for two years.
We filed the variance three weeks before the wedding.
Helm identified the ordinance during the initial vessel review and submitted the event variance application to the harbormaster's office with the vessel registration, guest manifest, and decibel plan. The exemption was granted in writing.
"The music played until the last guest left."
Snow fell past the portholes while the band played. Candlelight on every surface. Sofia danced until her feet hurt and never once thought about noise ordinances, paperwork, or what might have gone wrong.
48+ Tasks.
Zero on your plate.
Most day-of coordinators know weddings. We know boats. Every item on this list is specific to waterborne venues — the logistics most coordinators encounter for the first time on your wedding day.
Vessel & Dock Access
8 tasksVendor dock pass applications (48hr & 24hr)
Marina gate code distribution to all vendors
Catering vehicle load-in window scheduling
Florist gangway access coordination
Photography equipment load-on timing
Guest arrival tender logistics
Wheelchair & accessibility boarding plan
Harbormaster introductory briefing
Showing 1 of 6 categories
Ready? Reserve Your Sail DateWhat they remember
is never the logistics.
We'd booked the Adriana fourteen months out and thought we had everything handled. Then we started reading about tide schedules, vendor access, maritime permits — and realized we had no idea what we were doing. Helm showed up three hours before our first guest and disappeared into the background. The day was flawless. We found out afterward about the florist situation. We're still grateful we didn't know in the moment.
The detail they'll never forget
“The florist situation”
Maya & Daniel Reyes
The Adriana — Hudson River Sloop
That photograph — the one the photographer calls the best frame of his career — exists because Helm understood the light window and built a contingency into our timeline before we even boarded. Our ceremony ran twelve minutes late. We got the shot anyway. That's not luck. That's someone who has done this on the water before.
The detail they'll never forget
“The golden window”
Priya & James Whitmore
The Meridian — 85ft Harbor Cruiser
I'm a maritime attorney. I know noise ordinances. I didn't know about the harbor variance process for events. Helm filed it three weeks before our wedding. The band played until 10:47. Sofia danced until she couldn't stand. We never once thought about what might have gone wrong — which is exactly what you want on your wedding day.
The detail they'll never forget
“The band played until 10:47”
Sofia & Marcus Chen
The Crystalline — Superyacht Salon
Yacht Weddings Coordinated
Maritime-Specific Tasks Per Event
Ceremonies Missed Due to Logistics
Before First Guest Arrives
Tell us about your wedding.
Step one: your vessel, your date, your guest count.